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Payroll and Benefits Specialist

PAYROLL AND BENEFITS SPECIALIST

 

Peek Kids is growing and we're hiring a Payroll and Benefits Specialist to join our Human Resources department at our Corporate Office in San Francisco. We're looking for a unique set of characteristics in our team members - you should be a highly organized, detailed driven team player, who loves to problem solve, and thrives in a fast paced environment.  

Reporting to the Director of Human Resources, the Payroll and Benefits Specialist is responsible for the overall processing, coordination and support of multi state payroll ensuring accuracy, integrity and confidentiality of the data.  This high-touch employee service position is also responsible for general administrative support as it pertains to Human Resources, such as; benefits administration, employee onboarding, leaves of absence, workers compensation, and general recordkeeping.   

 

ESSENTIAL FUNCTIONS

Payroll

  • Process bi-weekly payroll ensuring accuracy and timeliness of payroll checks.
  • Process all payroll related status changes such as; new hires, transfer, payroll/personnel changes, separation and LOA.
  • Provide timely payroll related journal entries to the Finance team.
  • Respond timely and accurately to all garnishments, loan verifications, SDI, and unemployment claims.
  • Generate, review and analyze payroll reports and payroll account reconciliations.
  • Create adhoc reports to support business analysis.
  • Project manage payroll system enhancements, integrations, and implementations.
  • Understand and adhere to federal and state employment and wage and hour laws.

HR/Benefits

  • Partner with Peek’s benefits broker to field and respond to employee benefit inquiries.
  • Conduct monthly benefits and 401K enrollment meetings.
  • Maintain benefits data, ensuring accuracy and generating reports on regular and ad-hoc basis.
  • Manage and administer annual open enrollment for various insurance plans.
  • Review, reconcile and coordinate monthly insurance vendor billings.
  • Manage 401k enrollments and changes.
  • Process and submit annual 5500 filing and other compliance related reports.
  • Process all federal, state and company leaves of absences ensuring compliance, accuracy, and timeliness.
  • Prepare and maintain personnel files ensuring accuracy, compliance and confidentially.
  • Manage and administer workers compensation claims.
  • Provide employees with necessary information, pamphlets and forms regarding work related injuries and safety prevention.
  • Ensure OSHA compliance and timely reporting.
  • Create training guides and educate employees and managers on payroll and benefits systems and processes.
  • Maintain strict confidentiality.

HRIS & Analytics

  • Take responsibility for the integrity of all employee related data in HRIS system (currently Paychex)
  • Develop and maintain data analytics and reporting related to recruitment and hiring, turnover and other talent related trends and information
  • Analyze compensation trends and market data.

Required Qualifications, Skills, and Experience:

  • 2+ years experience processing multi-state payroll required.
  • Must be proficient in Microsoft Office Suite, especially Excel.
  • Experience working with Payroll/HRIS systems essential.
  • Working knowledge of laws and regulations governing payroll.
  • Strong analytical/problem solving abilities; detail-oriented and able to manage multiple projects simultaneously, under tight deadlines.
  • Ability to maintain confidentiality and high level of honesty and integrity.
  • Excellent interpersonal skills with the ability to communicate effectively with all levels of the company, both written and verbal.  

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job includes close vision, distance vision, depth perception, and ability to adjust focus.

 

 

HOW TO APPLY

Send your resume and cover letter to careers@peekkids.com.

PLEASE insert Accounting Manager in the subject line of your email.

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